Required Documents Overview
(Authentication of the documents for Recruitment Permission from Department of Foreign Employment under the Ministry of Labor)
Employer shall issue such authenticated papers to enable legal process from Ministry of Labor and Transportation, Department. Those papers duly attested from host country concern authority (Department of Labor, Ministry of Foreign Affairs and the Nepalese Embassy) after the visit of the employer’s office and Labor camp, if it deems to do so. If the Demand Letter is placed through the local recruitment agent, the Nepalese Embassy may ask the agent to produce the service agreement between the employer and the recruitment agent.
So far as per our Ministry of Labor rules & regulations, the following documents duly attested by the concerned authorities are requested from the employers. However, we requires documents vary from country to country. Documents requirements also depend on whether the embassy of manpower importing has a diplomatic mission in Nepal or not. Basically, we demand two types of documents before making a final deal for sending workers overseas. We follow the in detail government provisions to avoid unnecessary hassles to the workers.
1. Demand Letter
2. Power of Attorney
3. Electronic Authorization Letter ( E-Wakala)
4. Employment Contract
5. Agency Agreement between Company & New S.V. International Pvt. Ltd.
6. Guarantee Letter
7. CR Copy (Company Registration Copy)
8. Visa Approval Slip
9. Copy of Sponsor ID
The employer will formally issue Demand Letter in favor of New S.V. International Pvt. Ltd. in which clearly be stated job categories, number of workers required category-wise, monthly salaries in respect currency, period of contract, working hours and other amenities for workers at site such as food, accommodation, medical facilities, insurance and air passage etc. This demand letter must be duly endorsed by the Ministry of Foreign Affairs and Chamber of Commerce and finally attested by the Nepalese Embassy existing in the country of employment.
In the case of Saudi Arabia the Demand Letter attested from Ministry of Foreign Affairs & Chamber of commerce in both English & Arabic language.
Power of Attorney
The employer will furnish New S.V. International Pvt. Ltd. with a power of Attorney or letter of Authority to carry in the recruitment of Nepalese manpower, including meeting up all the necessary formalities as regards to arrange for an interview and trade test, sign, cancel, renew and execute foreign necessary documents, to arrangement passports for visa endorsement from respective embassies and to make arrange for workers passage to the county of employment. on behalf of employer, on the terms and conditions laid by employer and in accordance with the immigration laws, rules and regulations of Nepal in force from time to time and do all other acts arising there from or incident there to, power of Attorney must be duly endorsed by the Ministry of Foreign Affairs and Chamber of Commerce and finally attested by the Nepalese Embassy existing in the country of employment.
In the case of Saudi Arabia the Authority Letter attested from Ministry of Foreign Affairs & Chamber of commerce in both English & Arabic language.
Agreement between Employer and Employee (Employment Contract)
The employer will issue Specimen of Employment Contract, showing salaries and other amenities including food, accommodation, medical facilities, insurance, air passage, contract of period, working hours, OT facilities and other benefits as per Labor law in respect of concern country. Usually the hiring of the workers the first contract is for 2 ( two ) years.
This contract must be signed by the Employer one side leaving other side blank to be signed by the selected worker.
Agreement between Employer and Agency with New S.V. International Pvt. Ltd. (Agency Recruitment Agreement) To start with, the employer and New S.V. International Pvt. Ltd., should execute an Employment Agreement between themselves stating fully and precisely the terms and conditions regarding demand and supply of manpower from Nepal. This agreement must be signed by both parties towards acceptance of stated terms to execution of the recruitment procedure.
Guarantee Letter from Employer
The employer will issue a letter assuring the worker recruited by them will be employed only in their company and country. Further confirming by them that all workers employed by Nepal no be deployed at any other company and country during their contracting period which both of them promised in the terms of demand paper and special attorney. This letter must be signed and stamped by employer.
Electronic Authorization (E-Wakala)- For KSA Only
Saudi Government has introduced new online software system addressed http://www.enjazit.com.sa/ for obtaining MOFA number of candidates. For this, you have to authorize us through Saudi Local Agency or directly from sponsor.
Visa Approval Slip (Bank Deposit Slip) The original visa slip is required in case of Block Visa. However, the photocopies of Block Visa are acceptable in case of multiple Block visa.
If Block Visa issued for Mumbai/Delhi:
In case of Block visa issued for nearest embassies Delhi and Mumbai India, the employing company should prepare following documents in the name of New S.V. International Pvt. Ltd.
1. Demand Letter
2. Power of Attorney
3. Employment Contract
4. Agency Service Agreement between Sponsor & New S.V. International Pvt. Ltd.
5. Guarantee Letter
But following documents should be in the name of the associate office recommended by New S.V. International Pvt. Ltd.
1. Demand Letter
2. Electronic Authorization Letter
3. CR Copy (Company Registration Copy)
4. Visa Approval Slip
Documents required for recruit other GCC countries (UAE, Qatar, Oman, Kuwait, Bahrain) Following documents required for recruitment process to enable legal process from Ministry of Labor and Transportation, Department.
Those papers duly attested from host country concern authority i.e. Department of Labor, Ministry of Foreign Affairs, Chamber of commerce and finally from Embassy of Nepal.
1 Demand Letter
2 Power of Attorney
3 Employment Contract
4 Agency Service Agreement between Sponsor & White Pigeon Job Placement Pvt. Ltd.
5 Guarantee Letter